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Start here
3 guides
Set up your business, record a working day, then approve and export the hours.
Owner: set up your business
Prepare your company, add the first workplace and invite people with the right access.
Worker: your first clock-in
Join your team, choose your workplace and record a start and finish, including any pending clockings.
Manager: approval and payroll handover
Review and approve a completed shift, then hand the hours to an owner or payroll viewer for export.
Choosing a system
7 guides
How to move your team off WhatsApp timesheets
Move from WhatsApp hours messages to a consistent clocking and approval routine. Plan a cutover, explain corrections and check your first payroll export.
Moving from spreadsheet timesheets to a clock-in app
Replace scattered spreadsheet timesheets with staff clocking, reviewed corrections and approved exports. A practical checklist for a clean first pay period.
Choosing an employee time clock app
Compare employee clocking apps by breaks, corrections, approval, exports and total account cost. A practical guide for businesses.
How a geofencing time clock works
Understand workplace GPS boundaries, clocking location checks, phone accuracy and privacy before choosing a geofencing time clock.
Manage clocking across multiple workplaces
Organise attendance across branches, sites and client workplaces with clear assignments, manager access and payroll review.
Paper timesheets or a clocking app?
Compare paper, spreadsheet and app-based timesheets by corrections, approvals, location evidence and payroll handover.
Evaluating a time clock for an international team
Check time zones, export formats, currency and location rules when evaluating workforce clocking across countries. Practical CrewLoca guidance.
For your team
6 guides
Employee location checks: explain privacy before clocking starts
Explain workplace geofencing and kiosk PINs clearly. Understand clocking-time location checks, staff access, employer responsibilities and data minimisation.
Time clocking for construction teams
Record site attendance, handle poor signal and check hours across construction workplaces before approving timesheets for payroll.
Time clocking for cleaning companies
Review cleaning-team attendance across client workplaces, short visits and split days with clear location rules and approved hours.
A staff time clock for retail teams
Keep retail opening, closing and break records clear across stores, with manager review and approved timesheet exports.
Time clocking for hospitality teams
Review hospitality shifts, late finishes, unpaid breaks and overnight work before exporting approved attendance hours.
Time clocking for remote and office teams
Record remote and office attendance without continuous location tracking, screenshots or keystroke monitoring.
Working with hours
3 guides
UK rest breaks and timesheets: a practical employer guide
Understand the usual adult and young-worker rest-break rules, distinguish paid and unpaid breaks, and review timesheet deductions against breaks actually taken.
From employee timesheets to payroll-ready hours
Review breaks and missing records, approve timesheets, and export hours to CSV, Excel or Google Sheets before running payroll.
How to calculate work hours with breaks
Calculate shift hours, subtract unpaid breaks and convert minutes to decimal hours, with examples for payroll timesheets.